Job Description

HAVERHILL PUBLIC SCHOOLS

HAVERHILL, MASSACHUSETTS 01830

Haverhill Public Schools is a diverse environment and is proud to be an equal opportunity employer. All qualified candidates will receive consideration

ANNOUNCEMENT OF POSITION

Title of Position:
PRINCIPAL BOOKKEEPER – 12 MONTHS 

Business office/central Administration-PAYROLL

Work Year:
12 Months

Effective Date of Employment: Immediately

Salary:
$41,820 to $47, 272

Organizational Relationship or Line of Authority:
Directly responsible to the Assistant Business Manager and/or his/her designee.

Statement of Duties:

• Assists in the bi-weekly payroll in support of the Payroll Specialist.
• Data entry of employee hours.
• Employee deduction maintenance such as updating direct deposits, retirement contributions, tax withholding elections, etc.
• Dispersing employee paystubs, paychecks and vendor checks.
• Facilitate and reconcile Massachusetts Teachers Retirement System monthly reporting.
• Process MTRS applications for retirements, refunds, substitute buy-backs, etc.
• Assist City Retirement with new hire enrollments.
• Provide financial data for verifications of employment (mortgage refinancing, bank loans, etc.).
• Provides administrative support in order to ensure effective and efficient business office operations by maintaining a filing system for all financial documents and ensuring the confidentiality and security of all financial files.
• Assume shared responsibility for the clerical functions in the Business office.
• Makes and receives telephone calls, takes messages, retrieves messages and routes calls to the appropriate office staff.
• Assists in preparing all district, state, and federal reports as needed.
• Displays ethical and professional behavior in communicating and working with staff.
• Exercises considerable discretion in the protection and release of confidential information and in the interpretation and administration of policies and procedures.
• Assists in maintaining a clean, attractive, orderly, safe, and efficient office environment.
• Displays strong, positive communication and interaction skills when dealing with co-workers, students, administrators, parents/guardians, visitors and/or the community. 
• Must attend work regularly and is punctual reporting to work and returning from scheduled breaks.  

Responsible for other general duties as indicated by the Assistant Superintendent for Finance and Operations, Superintendent of Schools, or his/her designees, and policies of the Haverhill School Committee.

Qualifications:

• High School diploma required. Associate or Bachelor’s degree in financial field preferred.
• Minimum of three years accounting experience in public and/or municipal environment preferred . 
• Demonstrated excellent oral, written, and organizational skills.
• Demonstrated computer proficiency. 
• Experience with InfiniteVisions preferred.
• Experience with Excel required.
• Must be able to daily plan, prioritize, organize, and accomplish work.
• Strong interpersonal skills, problem-solving abilities, and confidentiality.
• Ability to work independently within a fast-paced environment and adhere to mandated deadlines.
• Such alternatives to the above qualifications as the Assistant Superintendent for Finance and Operations and the Superintendent of Schools may find appropriate and acceptable.

Closing Date for Receipt of Application :
Until Filled

Applicant Tracking # 873

School Spring Posting #: 4985062

Address all Applications and

Letter of Intent to:
School Spring (Preferred) 

or

Haverhill Public Schools

Human Resource Department

4 Summer Street - Room 104

Haverhill, MA 01830

An Equal Opportunity Employer

The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.

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