Job Description
We are seeking a highly organized and proactive
Personal / Executive Assistant to provide top-tier support to our CEO. This role requires a self-starter with exceptional organizational skills, the ability to manage complex schedules and event logistics, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, responds effectively to urgent situations, and demonstrates flexibility and discretion. This position involves responsibilities outside standard working hours to ensure seamless executive support. Responsibilities Must have experience supporting a C-level executive. - Manage and optimize the CEO's calendar, coordinating appointments, meetings, and events with precision.
- Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups.
- Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations.
- Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
- Monitor and adjust itineraries in real-time to address changes or disruptions.
- Organize and execute events, showcasing exceptional planning and attention to detail.
- Reconcile expenses and maintain detailed records of financial transactions.
- Conduct research, prepare documents, and collect information to support decision-making and conserve the CEO’s time.
- Assist with ad hoc personal tasks, such as scheduling personal appointments, arranging gifts, and maintaining personal technology.
- Adjust to the CEO’s dynamic schedule, providing real-time updates and support as needed.
- Be accessible outside traditional office hours to address urgent matters.
- Handle sensitive information with the utmost confidentiality and professionalism.
- Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business.
Qualifications - Proven experience as an executive or personal assistant, preferably in a high-demand environment.
- Superior organizational skills with meticulous attention to detail.
- Strong written and verbal communication abilities.
- Proficiency in managing complex calendars and travel arrangements.
- Adept at using technology, including solid proficiency with Microsoft Excel.
- Ability to anticipate needs, think critically, and offer solutions with minimal supervision.
- Demonstrates flexibility, resourcefulness, and a proactive attitude.
Compensation & Benefits - Fully paid medical, dental, and vision coverage for employees.
- Company-paid life and disability insurance to ensure peace of mind.
- A 401(k) plan with company match to support your financial goals.
- Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment.
- Opportunities for growth within a company experiencing hyper-growth.
- Base Salary: $100,000 – $150,000+ (Dependent on Experience).
Job Tags
Immediate start,